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  • Case Study Options Community Services

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      Options Community Services: Building Hope Gala Concert
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      Options Community Services: Building Hope Gala Concert
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      Options Community Services: Building Hope Gala Concert
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      Options Community Services: Building Hope Gala Concert
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      Options Community Services: Building Hope Gala Concert
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      Options Community Services: Building Hope Gala Concert
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      Options Community Services: Building Hope Gala Concert
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      Options Community Services: Building Hope Gala Concert
  • Business Summary:
    Options Community Services is a non-profit organization dedicated to providing critical services for vulnerable individuals and families. The Building Hope Gala Concert is a flagship event aimed at raising funds for affordable housing initiatives through an evening of entertainment, community engagement, and philanthropy.

  • Marketing Challenges & Solutions:
    The primary challenge was to maximize outreach and engagement leading up to the gala while ensuring the event day runs smoothly. Our comprehensive strategy focused on digital and print campaigns, community collaboration, and event day support to create a memorable experience.

  • Marketing Strategy:

    1. Integrated Campaigns:

      • Objective: Deliver cohesive messaging across multiple South Surrey & White Rock Chamber's channels to maximize event awareness and drive ticket sales. Partnered  with the Surrey Board of Trade and the Cloverdale Chamber of Commerce to extend the reach within the community.
      • Tactics:
        • Email Marketing: Craft and send targeted email campaigns to segmented lists, including event details, ticket purchasing options. 
        • Social Media: Execute integrated social media campaigns on platforms like Facebook, Instagram, LinkedIn, and Twitter, utilizing event-specific hashtags and engaging content.
        • Print Channels: Design and distribute print materials such as posters, flyers, and programs to reach local communities and drive offline engagement.
    2. Community Engagement:

      • Objective: Utilize Chamber resources to maintain consistent visibility and engagement for the event. 
      • Tactics:
        • Featured Event Status: Promote the event as a featured Chamber event, ensuring it is highlighted at all Chamber events leading up to the main event. This includes digital and print promotion.
        • Event Highlighting: Utilize digital platforms, print materials, and verbal announcements to ensure the event is consistently highlighted across all channels. 
        • Chamber Channels: Leverage the South Surrey & White Rock Chamber’s own channels to enhance brand awareness, using our newsletter, website, and social media to feature event updates and promotions. Partnered  with the Surrey Board of Trade and the Cloverdale Chamber of Commerce to extend the reach within the community.

    Event Day Support:

    1. On-Site Coordination and Content Creation:
      • Objective: Ensure smooth event execution and capture high-quality content for future marketing.
      • Tactics:
        • Event Setup: Assist with the setup of event elements, ensuring everything is in place before attendees arrive.
        • On-the-Ground Support: Provide immediate support to address any issues or adjustments needed during the event.
        • Photographer Coordination: Work with an on-site photographer to document key moments, interactions, and event highlights.
        • Content Capture: Ensure a diverse range of content, including candid shots, posed photos, and key highlights, is captured to align with the event’s branding and messaging.

    Additional Support and Coordination:

    • Graphic and Messaging Support: Collaborate with other companies to ensure their promotional graphics and messaging are aligned with the event’s branding, including coordination with the event artist and other key participants.
    • Cross-Promotions: Organize and support cross-promotions with local businesses to broaden event reach and engagement.
    • Audience Engagement: Ensure that all promotional efforts are in line with the event’s branding and messaging, leveraging the Chamber’s extensive audience and resources.
  • Building Hope Gala Concert
  •  

    1. Google Ads Overview

    Metric Value
    Total Spend  $540
    Clicks  21,000
    Impressions  213,000
    Cost per Click  $0.26

    2. Google Ads Impressions by Location

    Location Impressions
    Abbotsford  13,025
    Burnaby  24,128
    Coquitlam  7,381
    Delta  4,653
    New Westminster  2,833
    Richmond  26,613
    Surrey  45,599
    Vancouver  78,725
    White Rock  1,024
    Langley Township  9,144

    3. Meta Ads Overview

    Metric Value
    Total Spend  $135.45
    Impressions  89,060
    Average Cost per Click  $0.21

    4. Meta Ads Engagement

    Post Type Details
    Video Post  1h 23m watch time, Avg. 23 sec/watch
    Carousel Posts (3)  43,291 reach

    5. Email Campaign Results

    Campaign Sends Opens Clicks
    Member Feature - Aug 22, 2024  1,780  780 (50%)  65 (4%)
    Newsletter - Sep 9, 2024  1,709  1,145 (67%)  68 (4%)
    Member Feature 1 - Jul 8, 2024  1,801  836 (52%)  219 (14%)
  •  
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  • As a valued Chamber member, you gain access to a plethora of unparalleled marketing opportunities designed to boost your brand visibility, drive traffic to your events, and connect with your target audience like never before.

    Marketing Opportunities

    1. FREE Social Media Sharing
    2. Business Directory Listing Page for every participating member
    3. Opportunities to sponsor a Chamber Event and cross-promote your company or brand
    4. Post a Community Discount or a Member to Member Deal to spread awareness of your services
    5. Purchase a targeted Member Feature Email + Social Media Post to compliment your current marketing campaign
    6. Take advantage of our Event Ticketing Platform and let the Chamber take care of your event ticket sales
    7. Schedule a Ribbon Cutting Ceremony to celebrate your grand opening or special promotion
    8. Comprehensive marketing services including logo design, basic website development, SEO, social media management, content creation, and platform setup. Our solutions are designed to enhance your brand’s visibility, engagement, and consistency across all channels, helping you achieve your marketing goals.

     

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